Recently, there has been a noticeable increase in filings that include incorrect company codes, names, or subsidiaries. While mergers and acquisitions may contribute to this trend, the issue spans across many members. Companies with similar names often lead to confusion, resulting in the wrong entity being named in a filing.
To avoid these errors, members should review the evidence available and ensure that the company named in the filing matches the one indicated in the documentation. This includes verifying the correct company code and name prior to submission and possibly consulting the Arbitration Forums member directory as needed.
- Responder Company and Responder Subsidiary are required fields.
- The Responder Subsidiary field offers a dropdown list where members select the appropriate subsidiary.
- These selections carry over when the case is transitioned to TRS. Incorrect choices here can lead to delays.
Members can rely on various sources to confirm the company selected in the filings is correct. Some of those sources are electronic or mailed documentation that identifies the proper company or subsidiary, police reports, or other evidence listing the correct carrier by name and Arbitration Forums, Inc.’s member directory, which is especially helpful when similar names exist. If these sources are unavailable, it is strongly advised to contact the known carrier directly to confirm the correct company code and company name before filing.
By taking the time to verify and input accurate company information, members can help ensure smoother processing, timely responses, and fewer disruptions in the arbitration workflow. Accuracy isn’t just a best practice; it’s essential.
